Minutes

Friends of the Farm Board meeting

Monday, May 30, 2013 4 pm

Ravenwood Boardroom

Present:     Lane MacLaren, Nora Jenkins, Gertie Purdy, Ken MacDonald, Doug MacDonald, Kim Devine, Catherine Hennessey, Connie Mackay Carr, Roger Younker,

Regrets:    Laura Lee Howard, Sylvia Poirier, Libby Martin,

1. Call to Order

Chair, Lane MacLaren called the meeting to order.

2.Approval of the agenda

Connie MacKay Carr moved, Catherine Hennessey seconded the approval of the agenda. Motion carried.

3.      Approval of minutes of May 6, 2013

Roger Younker moved, Ken MacDonald  seconded the approval of the minutes of May 6, 2013.  Motion carried.

4.      Financial Report

Nora Jenkins reported a bank balance of $6,261.12.  She reported that the books have been delivered to Doug Ezeard of Arsenault, Cameron, Best and Eillis for the annual financial review.

1. Business Arising from Minutes of April May 6, 2013

• Clean Up the Farm Day

Lane MacLaren thanked Nora Jenkins for the idea and to all who came out to help. It was an excellent morning with a good turn out of 30 people. It is hoped that this will be an annual activity.  The hedgerow that runs parallel to University Avenue is filled with garbage and requires a good cleaning with many hands.

• Memorial Bench

Connie MacKay Carr reported that she and Libby have planted perennials which were obtained from Ken MacDonald.  Bruce Bennett supplied compost and soil. There is a second concrete slab on which the City may place a second bench.  Connie noted that the garbage can could be improved.  Nora Jenkins has let the Simmonds family know of the bench. Pictures may be taken and sent to the family at a later date.

• Crown Garden

Doug MacDonald reported that Van Kampen’s will supply 1600 plants at the same cost as last year.  Planting will take place after the 8^th of June.

The Friends of the farm are responsible to maintain the Royal Crown.  A schedule was set.

June                                        Lane MacLaren

First 2 weeks of July               Connie MacKay Carr

Last 2 weeks of July               Roger Younker

First 2 weeks of August          Ken MacDonald

Last 2 weeks of August          Nora Jenkins

• Senator Callbeck Tree

Lane MacLaren contacted Senator Catherine Callbeck to arrange for a photo of her tree planting. She is very willing to come to the Farm and Lane will arrange a date.  Lane will check on the tree and Connie will have the sign made.

• 2014 Celebration

Word has been received that the Friends of the Farm will be a recipient of $2,000.00 from the 2014 Commission for “Soaring to New Heights”.  Laura Lee Howard will chair a subcommittee to plan the event and members of the committee are Connie MacKay Carr and Kim Devine.  Thanks to Laura Lee for this initiative.

1. New Business

• Annual Meeting

It was agreed that the annual meeting would be in the fall and that the Board think of guest speakers.

7.     Adjournment and date of next meeting

There being no further business, the meeting adjourned.

The date of the next meeting is at the call of the Chair.

Lane MacLaren                                               Nora Jenkins

Chair                                                               Secretary

Minutes

Friends of the Farm Board meeting

Monday, May 6, 2013 1:15 pm

Ravenwood Boardroom

Present:     Lane MacLaren, Libby Martin, Sylvia Poirier, Nora Jenkins, Gertie Purdy, Ken MacDonald, Doug MacDonald

Regrets:    Kim Devine, Catherine Hennessey, Laura Lee Howard, Connie Mackay Carr, Roger Younker

1. Call to Order

Chair, Lane MacLaren called the meeting to order

2.Approval of the agenda

Sylvia Poirier moved, Gertie Purdy seconded the approval of the agenda. Motion carried.

3.      Approval of minutes of April 22, 2013

Sylvia Poirier moved, Doug MacDonald seconded the approval of the minutes of April 22, 2013.  Motion carried.

4.      Financial Report

Nora Jenkins reported a bank balance of $6,191.47.  She reported that the books are ready for annual financial review and this will be arranged.

1. Business Arising from Minutes of April 22, 2013

• Memorial Bench

It was suggested that the second concrete pad be moved. Nora Jenkins has not contacted the family as yet.

• Senator Callbeck Tree

Lane MacLaren will contact Senator Callbeck to arrange for a photo of her tree planting.

1. New Business

• Clean Up the Farm Day

Letters were emailed or mailed to all members informing of the Clean Up the Farm Day and this was on the City and the Friends of the Farm website.

Doug MacDonald obtained garbage bags from the Women’s Institute.

The City will pick up the garbage bags along the Trail.

Doug MacDonald informed the Research Station of the activity.

• Royal Crown Garden

Doug MacDonald offered to begin planning for the planting of the Royal Garden and will make arrangements.  Van Kampen’s have been generously supportive in the past .

The Friends of the Farm will be responsible for the maintenance of the Crown Garden.

Gertie Purdy moved, Libby Martin seconded that the Royal Crown be planted and Doug MacDonald is authorized to begin this activity.

Motion carried.

7.     Adjournment and date of next meeting

There being no further business, the meeting adjourned.

The date of the next meeting is at the call of the Chair.

Lane MacLaren                                               Nora Jenkins

Chair                                                               Secretary

Minutes

Friends of the Farm Board meeting

Monday, March 25, 2013 1:15 pm

Ravenwood  Boardroom

Present:   Lane MacLaren, Catherine Hennessey, Laura Lee Howard, Connie Mackay Carr, Libby Martin, Sylvia Poirier, Nora Jenkins

Regrets:   Kim Devine, Gertie Purdy, Ken MacDonald, Doug MacDonald, Roger Younker

1. Call to Order

Chair, Lane MacLaren called the meeting to order

1. Approval of the agenda

Sylvia Poirier moved, Laura Lee Howard seconded the approval of the agenda. Motion carried.

3.      Approval of minutes of February 15, 2013

Connie MacKay Carr moved, Libby Martin seconded the approval of the minutes of February 15, 2013.  Motion carried.

4.      Financial Report

Nora Jenkins reported a bank balance of $6,197.22.

A plant was given to Barb at Island Nature Trust as a thank you for support to the Friends.

1.    Business Arising from Minutes of February 15, 2013

• Membership

Nora Jenkins reported for Gertie Purdy that there are 6 more memberships paid and that the booth at the farmer’s Market was very worthwhile.  Thanks to Laura Lee Howard and Gertie Purdy.

• Janice Simmonds Award and planning for presentations.

Nora Jenkins reported that she and Roger are meeting to plan the framed presentation and will present information as soon as available.

It was agreed that the presentation be early June. It will be outdoors at Ravenwood, weather permitting with the Farm Centre as the site in case of rain.

• 2014 Celebration

Laura Lee Howard reported that she submitted a proposal to 2014 Celebrations along with letters of support.  It is called Soaring to New Heights  …. Kite Flying on the Farm.  Laura Lee reported support from the Library at UPEI with $300.00, support from the Newcomers Assoc, Parks Canada and Wayne Riley of the Research Station.

Thanks was expressed to Laura Lee for her work on the proposal.

1.    New Business

No new business was brought forward.

7.     Adjournment and date of next meeting

There being no further business, the meeting was adjourned.

The date of the next meeting of the Board of the Friends of the Farm is

Monday April 22, 2013

1:15 pm

Lane MacLaren                                            Nora Jenkins

Chair                                                              Secretary

Minutes

Friends of the Farm

Board meeting

1 pm

Friday, February 15, 2013

Ravenwood Boardroom

Present:   Laura Lee Howard, Connie MacKay Carr, Gertie Purdy, Catherine Hennessey, Libby Martin, Roger Younker, and Doug MacDonald.

Regrets:   Nora Jenkins, Lane MacLaren, Sylvia Poitier, Kim Devine, Ken MacDonald

1. Call to Order

Acting Chair, Doug MacDonald called the meeting to order and welcomed everyone.

2. Approval of the agenda

Roger Younker moved, Laura Lee Howard seconded the approval of the agenda. Motion carried.

3.      Approval of the minutes of January 16, 2013

An amendment to the minutes was put forward. Libby Martin moved, Gertie Purdy seconded the approval of the minutes of January 16, 2013 as revised. Motion carried.

4.      Financial Report

No report was presented due to the absence of Nora Jenkins.

5.   Business Arising from Minutes of January 16, 2013

• Membership

Gertie Purdy reported that a letter was sent to the membership requesting renewal and including an update on activities.  To date about $500 worth of membership dues have been received.  Gertie and Laura Lee Howard will have a display at the Farmer’s Market on Saturday in an effort to recruit new members and collect renewals.

• Janice Simmonds Award

Roger Younker visited Joe MacAskill to discuss the construction of the award designed by Henry Purdy.  The base will be raised one inch in order to include the phrase “Friends of the Farm”. The carved award should be ready by late April or early May.  It was decided that the individual receiving the award will be given a framed citation to keep. Roger Younker and Nora Jenkins will do up an example of what the citation could look like for review by the Board.

• 2014

Laura Lee Howard contacted Wayne Riley of the Research Station to discuss ideas and a possible application for a 2014 Grant but has not had any reply as yet.

1. New Business

•   Meeting with Hon. Gail Shea

Doug MacDonald, Sylvia Poirier and Lane MacLaren attended a meeting with Minister Shea regarding the future of the Farm and ideas for 2014 celebrations.  There was a considerable and good discussion.

1. Adjournment and date of next meeting

There being no further business, the meeting adjourned.

The date of the next meeting is Monday, March 25 at 1 15 pm at Ravenwood.

___________________________                                   _____________________

Lane MacLaren                                                                    Nora Jenkins

Chair                                                                                      Secretary