Minutes

Friends of the Farm Board meeting

Tuesday, September 10, 2013

Ravenwood Boardroom

Present:     Lane MacLaren, Nora Jenkins, Gertie Purdy, Ken MacDonald, Doug MacDonald, Catherine Hennessey, Connie Mackay Carr, Laura Lee Howard, Sylvia Poirier,

Regrets:    Libby Martin, Kim Devine, Roger Younker

1.        Call to Order

Chair, Lane MacLaren called the meeting to order.

2.Approval of the agenda

Catherine Hennessey moved, Ken MacDonald seconded the approval of the agenda. Motion carried.

3.      Approval of minutes of May 30, 2013           

Ken MacDonald  moved, Doug MacDonald  seconded the approval of the minutes of May 30, 2013.  Motion carried.

   4.      Financial Report

Nora Jenkins presented the Financial Review of the Friends of the Farm for the year April 1, 2012 to March 31 2013 as prepared by Doug Ezeard.

Nora Jenkins moved, Gertie Purdy seconded that the Review be approved. Motion carried.

Nora Jenkins reported the bill for the Janice Simmons Award was paid from the memorial funds.

5.   Business Arising from Minutes

·         Janice Simmonds Award

The Award was displayed and received very favorable comment as did the small presentation award.  It was suggested that a small wooden plaque similar to the McAskill plaque on the back be placed on the front each year with the name of the recipient.

Sylvia Poirier moved, Laura Lee Howard seconded that ten small presentation awards be made and kept for future years. Motion carried.

The first recipient will be Lloyd MacLeod and it will be presented at the annual meeting.

It was agreed that a gift certificate be given to Henry Purdy to thank him for his work on the Award. This will be presented at the Annual.

The Board is to consider where the Award will be placed.

·         Annual Meeting

It was agreed that Lane MacLaren would speak to Bert Christie to invite Bert to speak on the research done on the Farm over the years.  It is possible that he invite Leith Thompson to speak with him.

Tentative dates are November 4, 5 or the following week.

The Farm Centre is the suggested venue

·         Memorial Bench and Crown Garden Maintenance

Doug MacDonald informed that the plants will need to be removed in the fall.

It was suggested that a framed picture of the Garden to given to VanKampens as a thank you for their support. Connie MacKay Carr agreed to get the picture done.

Lane MacLaren reported that he was required to sign a document entitled: “License of Occupation” for the purpose of maintaining the Royal Crown Flower Bed at the Crops and Livestock Research Centre situated in the City of Charlottetown, PEI. The purpose is to remove any liability on the part of Ag Canada.

·         Senator Callbeck Tree

It was agreed that there was a good turn out and a very positive tree planting.  Senator Callbeck was very pleased and made very supportive comments. A type of Linden was planted.

6.   New Business

·         Laura Lee Howard informed that a Contribution Agreement needed to be signed and returned to the 2014 Celebration office.  Insurance fort he event was noted as a question and Laura Lee will speak with Wayne Riley of Ag Canada.

The date for the Soar to New Heights is tentatively October 11, or 12, 2014.

7.Adjournment and date of next meeting

           There being no further business, the meeting adjourned.

The date of the next meeting is Tuesday, October 8, 2013 at 1:15 pm in the Ravenwood Boardroom.

            Lane MacLaren                                               Nora Jenkins

            Chair                                                               Secretary

Minutes

Friends of the Farm Board meeting

Monday, May 30, 2013 4 pm

Ravenwood Boardroom

Present:     Lane MacLaren, Nora Jenkins, Gertie Purdy, Ken MacDonald, Doug MacDonald, Kim Devine, Catherine Hennessey, Connie Mackay Carr, Roger Younker,

Regrets:    Laura Lee Howard, Sylvia Poirier, Libby Martin,

1. Call to Order

Chair, Lane MacLaren called the meeting to order.

2.Approval of the agenda

Connie MacKay Carr moved, Catherine Hennessey seconded the approval of the agenda. Motion carried.

3.      Approval of minutes of May 6, 2013

Roger Younker moved, Ken MacDonald  seconded the approval of the minutes of May 6, 2013.  Motion carried.

4.      Financial Report

Nora Jenkins reported a bank balance of $6,261.12.  She reported that the books have been delivered to Doug Ezeard of Arsenault, Cameron, Best and Eillis for the annual financial review.

1. Business Arising from Minutes of April May 6, 2013

• Clean Up the Farm Day

Lane MacLaren thanked Nora Jenkins for the idea and to all who came out to help. It was an excellent morning with a good turn out of 30 people. It is hoped that this will be an annual activity.  The hedgerow that runs parallel to University Avenue is filled with garbage and requires a good cleaning with many hands.

• Memorial Bench

Connie MacKay Carr reported that she and Libby have planted perennials which were obtained from Ken MacDonald.  Bruce Bennett supplied compost and soil. There is a second concrete slab on which the City may place a second bench.  Connie noted that the garbage can could be improved.  Nora Jenkins has let the Simmonds family know of the bench. Pictures may be taken and sent to the family at a later date.

• Crown Garden

Doug MacDonald reported that Van Kampen’s will supply 1600 plants at the same cost as last year.  Planting will take place after the 8^th of June.

The Friends of the farm are responsible to maintain the Royal Crown.  A schedule was set.

June                                        Lane MacLaren

First 2 weeks of July               Connie MacKay Carr

Last 2 weeks of July               Roger Younker

First 2 weeks of August          Ken MacDonald

Last 2 weeks of August          Nora Jenkins

• Senator Callbeck Tree

Lane MacLaren contacted Senator Catherine Callbeck to arrange for a photo of her tree planting. She is very willing to come to the Farm and Lane will arrange a date.  Lane will check on the tree and Connie will have the sign made.

• 2014 Celebration

Word has been received that the Friends of the Farm will be a recipient of $2,000.00 from the 2014 Commission for “Soaring to New Heights”.  Laura Lee Howard will chair a subcommittee to plan the event and members of the committee are Connie MacKay Carr and Kim Devine.  Thanks to Laura Lee for this initiative.

1. New Business

• Annual Meeting

It was agreed that the annual meeting would be in the fall and that the Board think of guest speakers.

7.     Adjournment and date of next meeting

There being no further business, the meeting adjourned.

The date of the next meeting is at the call of the Chair.

Lane MacLaren                                               Nora Jenkins

Chair                                                               Secretary

Minutes

Friends of the Farm Board meeting

Monday, May 6, 2013 1:15 pm

Ravenwood Boardroom

Present:     Lane MacLaren, Libby Martin, Sylvia Poirier, Nora Jenkins, Gertie Purdy, Ken MacDonald, Doug MacDonald

Regrets:    Kim Devine, Catherine Hennessey, Laura Lee Howard, Connie Mackay Carr, Roger Younker

1. Call to Order

Chair, Lane MacLaren called the meeting to order

2.Approval of the agenda

Sylvia Poirier moved, Gertie Purdy seconded the approval of the agenda. Motion carried.

3.      Approval of minutes of April 22, 2013

Sylvia Poirier moved, Doug MacDonald seconded the approval of the minutes of April 22, 2013.  Motion carried.

4.      Financial Report

Nora Jenkins reported a bank balance of $6,191.47.  She reported that the books are ready for annual financial review and this will be arranged.

1. Business Arising from Minutes of April 22, 2013

• Memorial Bench

It was suggested that the second concrete pad be moved. Nora Jenkins has not contacted the family as yet.

• Senator Callbeck Tree

Lane MacLaren will contact Senator Callbeck to arrange for a photo of her tree planting.

1. New Business

• Clean Up the Farm Day

Letters were emailed or mailed to all members informing of the Clean Up the Farm Day and this was on the City and the Friends of the Farm website.

Doug MacDonald obtained garbage bags from the Women’s Institute.

The City will pick up the garbage bags along the Trail.

Doug MacDonald informed the Research Station of the activity.

• Royal Crown Garden

Doug MacDonald offered to begin planning for the planting of the Royal Garden and will make arrangements.  Van Kampen’s have been generously supportive in the past .

The Friends of the Farm will be responsible for the maintenance of the Crown Garden.

Gertie Purdy moved, Libby Martin seconded that the Royal Crown be planted and Doug MacDonald is authorized to begin this activity.

Motion carried.

7.     Adjournment and date of next meeting

There being no further business, the meeting adjourned.

The date of the next meeting is at the call of the Chair.

Lane MacLaren                                               Nora Jenkins

Chair                                                               Secretary

Minutes

Friends of the Farm Board meeting

Monday, March 25, 2013 1:15 pm

Ravenwood  Boardroom

Present:   Lane MacLaren, Catherine Hennessey, Laura Lee Howard, Connie Mackay Carr, Libby Martin, Sylvia Poirier, Nora Jenkins

Regrets:   Kim Devine, Gertie Purdy, Ken MacDonald, Doug MacDonald, Roger Younker

1. Call to Order

Chair, Lane MacLaren called the meeting to order

1. Approval of the agenda

Sylvia Poirier moved, Laura Lee Howard seconded the approval of the agenda. Motion carried.

3.      Approval of minutes of February 15, 2013

Connie MacKay Carr moved, Libby Martin seconded the approval of the minutes of February 15, 2013.  Motion carried.

4.      Financial Report

Nora Jenkins reported a bank balance of $6,197.22.

A plant was given to Barb at Island Nature Trust as a thank you for support to the Friends.

1.    Business Arising from Minutes of February 15, 2013

• Membership

Nora Jenkins reported for Gertie Purdy that there are 6 more memberships paid and that the booth at the farmer’s Market was very worthwhile.  Thanks to Laura Lee Howard and Gertie Purdy.

• Janice Simmonds Award and planning for presentations.

Nora Jenkins reported that she and Roger are meeting to plan the framed presentation and will present information as soon as available.

It was agreed that the presentation be early June. It will be outdoors at Ravenwood, weather permitting with the Farm Centre as the site in case of rain.

• 2014 Celebration

Laura Lee Howard reported that she submitted a proposal to 2014 Celebrations along with letters of support.  It is called Soaring to New Heights  …. Kite Flying on the Farm.  Laura Lee reported support from the Library at UPEI with $300.00, support from the Newcomers Assoc, Parks Canada and Wayne Riley of the Research Station.

Thanks was expressed to Laura Lee for her work on the proposal.

1.    New Business

No new business was brought forward.

7.     Adjournment and date of next meeting

There being no further business, the meeting was adjourned.

The date of the next meeting of the Board of the Friends of the Farm is

Monday April 22, 2013

1:15 pm

Lane MacLaren                                            Nora Jenkins

Chair                                                              Secretary